Finance & people
Employee self-service app for payslips, leave and HR requests
The VisionONE employee self-service (ESS) app lets staff view payslips and apply for leave from their phone, so HR spends less time on routine requests. Managers approve requests on the move, and everything flows straight into HR and payroll.
Features
What Employee Self-Service App includes
Payslips & tax forms
Review current and past payslips and the annual tax certificates included in your payroll setup. Confirm which documents and periods employees should be able to access. Use a representative payslip in the demonstration and agree how an employee should raise a question about its figures.
Leave requests
Apply for leave, review balances and follow approval status from a phone. Walk through the dates requested, the responsible manager and the result shown to the employee. Include an exception or changed request in acceptance testing so the team understands what happens next.
Personal details
Let staff review contact and bank details and request the changes permitted by your setup. Agree which fields need HR approval and when an accepted change should take effect. Reconcile a sample correction to the underlying employee record before opening the process to the wider team.
Manager approvals
Review leave and other employee requests from a phone, with notifications supporting the approval process. Agree who owns each decision and how employees should follow up when it is outstanding. Show the reviewer the information needed to decide and check the final status in the employee view.
Secure access
Set employee and manager access around the records and responsibilities each role needs. Before rollout, verify the intended view using separate representative accounts. Include a role change or departing employee in the access review, and agree who maintains permissions as teams and responsibilities change.
Android and iOS
Review the Android and iOS options against the devices your staff use. Confirm supported operating-system versions, installation arrangements and connectivity requirements with the implementation team. Test the intended payslip, leave and approval workflows on representative handsets before making access available to everyone.
How it works
How Employee Self-Service App works in VisionONE
HR prepares employee identifiers, contact records and the agreed access roles before inviting users. Use the data migration checklist to assign ownership and reconcile the source records. Confirm the invitation and access-support process as part of implementation rather than leaving each employee to find their own route.
Staff sign in and review the payslips, balances and fields included in their access scope. Use a representative employee record to check the published period and displayed information. Explain where an employee should report a missing document, incorrect detail or access problem.
Follow a request from the employee to the designated manager and back to its resulting status. Confirm the approval responsibilities during configuration. Include an outstanding or declined request in training so staff understand both the normal route and the steps to take when a decision is still needed.
Review how an approved change reaches the relevant HR or payroll record under your configured rules. Check the effective date and any further review required before the next payroll run. Reconcile a sample change to its source record instead of assuming every approval has the same payroll effect.
FAQ
Employee Self-Service App: frequently asked questions
Which phones does the app support?
VisionONE lists Android and iOS support. Confirm the current supported versions, installation method and device requirements for your proposed setup. Bring representative phones to the demonstration and test the workflows your employees and managers will use, including the connectivity conditions in which they normally work.
Can employees see other people's data?
Employee access is intended for the person's own records, with manager access set around the teams and responsibilities assigned to that role. HR should verify the configured permissions with separate employee and manager test accounts before rollout. A demonstration of the intended roles does not replace your access review.
Is the app included with payroll?
The app is part of the VisionONE HR & Payroll offering. Check your written proposal for the users, mobile access and services covered. Confirm any setup, training or support responsibilities and compare the mobile scope with web self-service before agreeing the rollout.
Kenya payroll
Payslips from Kenyan payroll
For Kenyan employers, the payslips staff see in VisionONE Employee Self-Service come from VisionONE payroll, which calculates PAYE, NSSF, SHIF and the Affordable Housing Levy in each pay run. See Kenya payroll software with PAYE, NSSF, SHIF and Housing Levy.
Payroll teams can also cross-check attendance when controlling ghost employees. See internal controls. External partners can access their own accounts via the customer and supplier portal.
Works with
Related modules
HR & Payroll
Statutory payroll for Kenya and India, with payslips and employee records.
Document Management
Contracts, invoices and HR files stored with the records they belong to.
Finance & Accounting
General ledger, receivables, payables, banking, VAT/GST and live financial reports.
See Employee Self-Service App in a live demo
Bring representative payslip, leave and manager-approval scenarios, along with the phones your team expects to use. Use the ERP selection checklist to record the access roles, documents and outcomes you need to verify. Confirm the proposed scope and rollout responsibilities. The demo is free and there is no obligation.