Payroll services
Managed payroll for Kenyan businesses.
VisionONE processes your payroll, prepares statutory returns and bank files, and makes payslips available to staff. Your team reviews and approves each run before payment.
Payroll processing
Process salaries, overtime, allowances, loans and deductions in each pay cycle.
Statutory deductions
Account for PAYE, NSSF, SHIF and the Affordable Housing Levy. Prepare the associated returns for review.
Payslips and self-service
Give staff access to payslips and P9 forms through the VisionONE app.
Attendance and leave
Bring approved attendance, leave and employee changes into the next run.
Bank files and journals
Prepare bank payment files and payroll journals after sign-off.
Payroll reporting
Review payroll costs by department, headcount and changes from the prior period.
Managed on the VisionONE payroll platform
Prepare for your payroll discussionFrom payroll changes to an approved pay run.
Explore the handoff between your team and VisionONE, from onboarding to the outputs you receive each pay cycle.
Explore the payroll service workflow
Use the stages below to change the detail
Agree the setup and pay calendar.
Confirm employee records, recurring pay elements, statutory details and approvers before the first run.
What to have ready
- Pay calendar and cut-off
- Employee records and pay elements
- Approval responsibilities
Send the approved inputs.
Your team supplies the period's attendance, leave and changes. Agree how exceptions and late submissions will be handled.
What to have ready
- Attendance and leave inputs
- Joiners, leavers and pay changes
- Approved one-off adjustments
Review the run before payment.
VisionONE processes payroll and shares the draft for your approvers. Review the net pay, deductions and material changes from the prior period.
What to have ready
- Draft payroll register
- Variance and deduction checks
- Client approval
Release the approved outputs.
After sign-off, make payslips available and prepare the agreed returns, bank file and payroll journals for handoff.
What to have ready
- Payslips and payroll reports
- Bank payment file
- Returns and payroll journal
Keep the approval with your team.
Agree who supplies payroll changes, who reviews the run and which reports finance needs after approval.
Review each run before payment
Your designated approvers review payroll before it moves to payment. Agree the cut-off and how approval is recorded.
Limit who can view payroll
Define who can supply employee information, review pay and access reports.
Make changes easy to trace
Compare each run with the previous period and review unusual changes with the people who approved them.
Plan your next pay run.
Choose a payday and review window to see when HR, finance and your approver should hand off the run.
Suggested schedule
Select a payday to get started.
Prepare for payroll onboarding.
Mark what you have ready and download a checklist for your discussion with VisionONE.
Your selections stay on this page only. Use anonymised examples where appropriate.
Before you get started.
Bring the process you use today, including the exceptions that slow your team down.
Which statutory deductions do you handle in Kenya?
The service covers PAYE, NSSF, SHIF and the Affordable Housing Levy, alongside agreed deductions such as loans and advances.
Can employees see their payslips online?
Employees can use VisionONE self-service to view payslips, P9 forms and leave balances.
Who approves payroll before payment?
Your designated approvers sign off each run before it proceeds to payment.
How is the service scoped?
Discuss headcount, pay frequency, reporting and responsibilities with VisionONE to agree the service scope.
Talk to us about your next pay run.
Bring your pay calendar, headcount and approval process. We can walk through how a representative run would work.
Request your payroll demoExplore VisionONE HR & Payroll