Built in Kenya. Supported from Nairobi.
ERP Software for Kenya.
Finance, eTIMS, Payroll & Operations.
ERP software for Kenyan businesses that brings your financial accounting, KRA eTIMS compliance, statutory payroll, inventory, and M-Pesa reconciliation into one connected system—supported locally from Nairobi.
VisionONE ERP helps Kenyan businesses run finance, statutory payroll (PAYE, NSSF, SHIF, Housing Levy), inventory, KRA eTIMS-ready invoicing and M-Pesa payment matching in one integrated system. Our Nairobi team provides implementation, staff training, data migration and ongoing local support. Dedicated SaaS deployment gives each business its own secure URL and database.
From an eTIMS invoice to an M-Pesa receipt. From a purchase request to stock on hand. Explore the handoffs that matter to your business.
business moves here.
Start with what
your business needs.
You do not need every module on day one. Choose your business type to explore a practical starting point.
Then tell us what needs attention.
An indicative starting point. Confirm modules and integrations in your discovery discussion.
Your starting point
4 modulesOne invoice.
A clearer journey.
Walk through an illustrative invoice-to-payment process. See where your teams, records and review points connect.
Create a clear starting record.
Confirm the customer, invoice lines and tax treatment. The invoice becomes the starting point for the submission and reconciliation steps.
Review pointCheck customer details and invoice accuracy before posting.
Kenyan workflows.
Considered together.
Local requirements belong in the implementation conversation from the start.
How implementation works ↗01Invoicing & collections
Review eTIMS submissions alongside customer invoices and M-Pesa receipt matching. Include exception handling and reconciliation responsibilities in your test scenarios.
02People & payroll
Bring employee records, earnings, deductions and leave requirements. Discuss PAYE, NSSF, SHIF and Housing Levy configuration with your payroll team, then validate representative payroll runs.
03Purchasing & stock
Follow a requisition through approval, purchase order and receiving. Check how the transaction reaches inventory and finance, including short deliveries and invoice differences.
04Your deployment & support
Dedicated SaaS ERP — each client gets its own URL, dedicated server and separate database, plus multi-level security and automatic backups. Agree migration, access controls, backups, training, escalation routes and the support arrangements your team needs.
A better brief.
A more useful demo.
Turn your priorities into a one-page conversation starter. Your selections stay in this page; no sign-up is needed.
What should your team prepare?
Use anonymised examples. Leave personal, employee and customer details out of the brief.
Kenyan statutory compliance
and automated accounting.
Operating an enterprise in Kenya requires seamless integration between daily sales, banking channels, and revenue authority mandates. VisionONE incorporates local compliance directly into core financial ledgers to eliminate manual reconciliations and audit delays.
Automated KRA eTIMS Integration
Sales invoices transmit automatically to the Kenya Revenue Authority (KRA) eTIMS portal via secure API upon posting. Each invoice is returned with its cryptographic Control Unit (CU) number and verification QR code printed directly on customer delivery documents.
Kenyan Statutory Payroll (2026 Mandates)
Our payroll system automatically calculates graduated PAYE income tax brackets, NSSF Tier I & Tier II pension contributions, Social Health Insurance Fund (SHIF) at 2.75% of gross earnings, and the Affordable Housing Levy (1.5% employee + 1.5% employer) and produces payroll reports.
M-Pesa Till & Paybill Auto-Reconciliation
Direct integration with Safaricom Daraja C2B and B2C APIs matches customer mobile payments instantly against outstanding invoices, eliminating manual cashier reconciliation errors and updating cash flow in real time.
Transparent ERP scoping
for Kenyan businesses.
VisionONE does not use rigid price packages. Instead, implementations are scoped based on technical requirements, user counts, and data complexity to ensure clear return on investment:
- User Roles & Access Levels: Licensing scales according to administrative users, transactional operational staff, and employee self-service (ESS) mobile app users.
- Module Selection: Choose from 14 integrated modules spanning finance, payroll, procurement, inventory, fleet management, and property leasing.
- Deployment Architecture: Dedicated SaaS ERP — each client gets its own URL, dedicated server and separate database, plus multi-level security and automatic backups.
- Historical Data Migration: Reconciled opening balances, vendor ledgers, customer masters, and asset registers migrated from Excel, QuickBooks, or legacy systems.
How Kenyan buyers shortlist ERP in 2026
When you shortlist ERP software in Kenya, check these workflows in a demo:
- eTIMS-ready invoicing — follow one invoice from posting to the eTIMS response. See eTIMS integration. See how to integrate your ERP with KRA eTIMS.
- Statutory payroll — PAYE, NSSF, SHIF and the Housing Levy, with employee self-service if you need it. See payroll software for Kenya and the Kenya payroll calculator.
- M-Pesa with finance — match payments to invoices and the ledger. See M-Pesa integration.
- Local implementation — discuss rollout and support in Nairobi. See ERP implementation. For industry-specific workflows, explore construction ERP and manufacturing ERP. For external partner collaboration, explore the customer and supplier portal.
- Internal controls - approval limits, bank and eTIMS reconciliation, goods receipt checks and statutory reminders. See internal controls.
Before you decide.
What should a Kenyan ERP shortlist include?
Review eTIMS invoicing, statutory payroll (PAYE, NSSF, SHIF and the Housing Levy), M-Pesa reconciliation with finance, and the implementation support available in Nairobi. Use a scoped demo of your invoices, pay runs and payment matching.
What should a Kenyan business look for in an ERP system?
Look for an ERP that handles Kenyan compliance in daily work: PAYE, NSSF, SHIF and Housing Levy payroll calculations, KRA eTIMS-ready invoicing, VAT records and M-Pesa payment matching. Check who will implement and support it locally. VisionONE ERP covers these areas, with implementation, data migration, training and support from our Nairobi team.
How does VisionONE work with KRA eTIMS?
VisionONE creates eTIMS-ready invoices from approved sales and finance records and keeps the KRA response details with each invoice. How invoices reach KRA depends on the eTIMS setup used by your business, which we confirm with you during the demo and implementation.
How does VisionONE calculate Kenyan payroll statutory deductions?
VisionONE calculates PAYE, NSSF, SHIF and Housing Levy deductions and produces payroll reports. Confirm the installed version, the effective payroll period and the statutory-update process in your demo.
Can we migrate historical data from QuickBooks, Tally, or Excel?
Yes. During Phase 3 of our implementation methodology, our Nairobi engineering team conducts controlled data cleansing, ledger mapping, and balance reconciliation to migrate customers, suppliers, inventory masters, and opening trial balances without business interruption.
Can VisionONE be hosted on our own in-house servers in Kenya?
Dedicated SaaS ERP - each client gets its own URL, dedicated server and separate database, plus multi-level security and automatic backups.
Where is local customer support and implementation based?
Our East Africa technical support and consulting teams operate directly from our regional office at ASP Building, Embakasi Road in Nairobi, providing both on-site engineering assistance and rapid phone and WhatsApp support.
Can we start small and add modules later?
Yes. Review the initial modules and their dependencies, then agree which capabilities can follow in later phases. Confirm the scope and commercial terms with the VisionONE team.
Can we migrate from our current accounting software?
Discuss the records, balances and history you need to bring across. Agree data preparation and reconciliation requirements before cutover, whether your source is an accounting package or spreadsheets.
What determines the price?
Users, modules, deployment, integrations, migration, reporting, training and support requirements shape the proposal. Ask for written inclusions, exclusions and ongoing costs.
What should we see in a demonstration?
Ask the team to follow a real process from your business, including approvals and exceptions. Your downloaded brief is a practical starting point for that conversation.
Bring the process
you want to improve.
Let's show you how it could connect in VisionONE.