Finance & accounting
Accounting software in Kenya
connected to your ERP
Bring your ledgers, customer invoices, supplier payments and financial reports into VisionONE. Give your finance team the records it needs to follow a figure from the source transaction to the reporting period.
General ledger
Maintain your chart of accounts, journals, recurring entries and period closing, with company and currency context.
Receivables
Follow customer invoices, credit notes, statements, credit limits and ageing through the collection process.
Payables
Review supplier invoices against purchasing and receiving records, then follow the agreed payment approval.
Banking & M-Pesa
Reconcile receipts and payments with bank or M-Pesa records. Give unmatched lines a clear review path.
Financial reports
Review trial balances, income statements, balance sheets and cash-flow reports by the agreed reporting dimensions.
Approval & audit controls
Keep approval responsibilities and record history with sensitive finance work. Test the controls around your process.
Finance workflows for teams in Kenya
Discuss your finance workflowOn this page
Part of VisionONE ERP
A connected finance process
From the invoice
to the report.
Follow one customer invoice through a balanced ledger entry, its payment and the reporting view. See which record the next person needs.
Stage 1 of 4 · Invoice
Begin with the customer record.
An invoice needs a customer, amount and supporting detail. Review the record before it enters the finance workflow. This example excludes tax to keep the ledger entries clear.
Illustrative record
- Example invoice
- INV-DEMO-008
- Customer
- Illustrative customer
- Amount, excluding tax
- KES 80,000
Stage 2 of 4 · Ledger
See how the entry reaches the ledger.
The example invoice debits trade receivables and credits sales income. Keep the source document and the agreed company, branch or cost-centre context with the posting.
Illustrative record
- Trade receivables
- Debit KES 80,000
- Sales income
- Credit KES 80,000
- Posting check
- Debits equal credits
Stage 3 of 4 · Payment
Connect the receipt to the invoice.
After the payment reference and amount are confirmed, this example debits bank and credits trade receivables. Match the receipt to its invoice; keep unclear references or short payments available for follow-up.
Illustrative record
- Bank posting
- Debit KES 80,000
- Trade receivables
- Credit KES 80,000
- Invoice matched
- INV-DEMO-008
- Invoice balance
- KES 0 in this example
Stage 4 of 4 · Report
Review the figures with their context.
Use the ledger and receivables views to follow the same transaction. The illustrative invoice is settled; the revenue entry remains in the reporting period. Agree your full reporting pack during the demo.
Illustrative record
- Customer position
- Invoice settled
- Sales entry
- KES 80,000
- Next review
- Period and account totals
Illustrative records explain the handovers. Your demo uses the modules, controls and tax workflow agreed for your business.
Financial reporting
Know what sits
behind the total.
Agree the reports your team will use to review balances, performance and collections. These examples show the questions to bring to your demo.
| Account | Debit (KES) | Credit (KES) |
|---|---|---|
| Cash & bank | 225,000 | — |
| Trade receivables | 75,000 | — |
| Trade payables | — | 110,000 |
| Opening equity | — | 150,000 |
| Sales income | — | 120,000 |
| Operating expenses | 80,000 | — |
| Total | 380,000 | 380,000 |
| Account group | Amount (KES) |
|---|---|
| Sales income | 120,000 |
| Operating expenses | 80,000 |
| Operating profit | 40,000 |
| Customer | Age bucket | Balance (KES) |
|---|---|---|
| Customer A | Current | 45,000 |
| Customer B | 31–60 days overdue | 20,000 |
| Customer C | 61–90 days overdue | 10,000 |
| Total receivables | 75,000 | |
Simplified examples for one fictional company, separate from the invoice workflow above. They illustrate report content rather than the software interface.
Payment reconciliation
Bank and M-Pesa
reconciliation.
A payment is useful when the finance team can connect it to the right invoice or account. Review the reference, amount and matching evidence in your agreed reconciliation process.
- Agree the bank or payment records your team will use.
- Review matched receipts and payments with their supporting documents.
- Assign unmatched amounts, short payments and unclear references for follow-up.
When the amount matches, but the reference does not.
A KES 20,000 receipt does not settle an invoice until the customer and payment purpose are confirmed. Keep the line available for review and record the decision that resolves it.
Kenyan invoicing workflows
Keep invoicing
with the finance record.
Connect invoicing to the configured eTIMS module. Retain returned invoice details and follow rejected submissions with the source record.
Discuss the VAT and withholding-tax records, payment flow and reconciliation responsibilities your business needs.
Invoice submission and returned details through the configured integration.
Follow the agreed payment source, matching rules and review process.
Keep the relevant invoice, VAT and withholding-tax records available for review.
Onboarding, licences and integration scope are agreed for your business.
Practical finance controls
Give every posting
the right context.
Set up the accounts, responsibilities and review process together. Test the exceptions as well as the routine entries.
General ledger and month-end controls
Review journal approval, recurring entries and the period-close process with your finance team. Agree how corrections and reopened periods are handled.
Receivables and credit control
Keep invoice, credit-note and statement follow-up with the customer record. Review credit limits, ageing and disputed balances as separate decisions.
Payables and purchase matching
Compare the supplier invoice, purchase order and goods receipt. Give quantity or price differences an owner before payment approval.
Financial reports by entity and cost centre
Agree the company, branch, department and project views that belong in your reporting pack. Test a report against source transactions and opening balances.
Data migration and approval controls
Map the chart of accounts, customers, suppliers and opening balances. Reconcile a test migration, then train users on posting and approval responsibilities.
Interest and borrowing records
Discuss your loan schedules, repayment records and interest entries as part of the agreed finance scope. Review the recorded terms and reconciliation process in the demo.
Connected where it counts
The finance work
continues across modules.
Choose the connected modules around your actual processes, then agree what belongs in the rollout.
Related controls
Bank reconciliation and mobile-money controls
VisionONE matches bank statement entries against recorded transactions and helps finance teams identify unmatched items for follow-up. See internal controls and M-Pesa Paybill and Till reconciliation. For customer and vendor self-service, explore the customer and supplier portal.
Questions, answered
Before you
get started.
Bring your current chart of accounts, a sample report and one reconciliation exception. Build the demo around the work your team needs to review.
Does the system support multiple companies and currencies?
Yes. VisionONE supports multi-company and multi-currency accounting. Review your company structure, supported currencies and any group reporting requirements in the demo.
Can we migrate our chart of accounts?
Yes. Plan the account mapping and opening balances with the implementation team. Reconcile a test migration and approve the resulting trial balance before using it as the starting point.
How are bank and M-Pesa exceptions reviewed?
Agree the statement or payment source, matching rules and review owner during setup. Test incomplete references, short payments and unmatched lines so the team knows how to follow them up.
Which financial reports are available?
Finance & Accounting includes trial balance, profit and loss, balance sheet, cash flow and management reports. Agree the company, branch, department or project views and review a sample using your own chart of accounts.
Can accounting connect to KRA eTIMS?
The eTIMS module connects invoicing to the configured KRA integration. Confirm onboarding, licence scope, returned invoice details and rejected-submission handling as part of your demo.
Is this the same as managed accounting services?
This page covers the Finance & Accounting software your team uses. Managed accounting services are a separate service engagement, with responsibilities and delivery scope agreed independently.
See it with your workflow
Bring a figure
you need to explain.
Start with an invoice, a ledger entry or an unmatched payment. Follow its record through VisionONE in a focused Finance & Accounting demo.
A demo around your process, with no obligation.